GROUP LEADER INSTRUCTIONS

PLEASE READ THIS INFORMATION CAREFULLY.  TO REGISTER YOUR GROUP, REGISTER ONLINE AND THEN EITHER EMAIL *(LBANEY@PENNDEL.ORG) OR MAIL (WINTER RETREAT, 4651 WESTPORT DRIVE, MECHANICSBURG PA 17055) ALL COMPLETED PARENTAL RELEASE FORMS, AND CHAPERONE CLEARANCES. SPACE FOR EACH WEEKEND IS LIMITED AND WILL BE FILLED ON A FIRST COME FIRST SERVED BASIS. WINTER RETREAT WEEKENDS CAN AND DO SELL OUT, SO REGISTER EARLY!

TOTAL COST

WHAT TO BRING

BIBLE AND NOTEBOOK, BEDDING, TOWELS, PERSONAL ITEMS, AND WARM CLOTHING. DRESS WILL BE CASUAL THE ENTIRE WEEKEND.  BE PREPARED FOR COLD WEATHER!

WHAT NOT TO BRING

ELECTRONICS (IPOD, IPAD, HAND HELD GAMES, ETC.) SKATEBOARDS, FIREARMS, FIREWORKS, CANDLES, TOBACCO, NARCOTICS, ALCOHOL, ETC.

ARRIVAL TIME

6:00 P.M. FRIDAY.  REGISTRATION IS FROM 6:00-7:15 P.M. PLEASE DO NOT BE LATE.

DEPARTURE TIME

SUNDAY AT 12:30 P.M. FOLLOWING LUNCH.

FREE TIME

SATURDAY AFTERNOON WILL BE OPEN FOR A VARIETY OF ACTIVITIES, BOTH STRUCTURED AND UNSTRUCTURED.  AVAILABLE ON THE CONFERENCE CENTER GROUNDS ARE:  BASKETBALL, VOLLEYBALL, FOOTBALL, AND A VARIETY OF OTHER INDOOR AND OUTDOOR ACTIVITIES.

PRE-REGISTRATION INSTRUCTIONS

ALL GROUPS MUST PREREGISTER FOR THE RETREAT. WEEKS 2 AND 3 USUALLY SELL OUT. PREREGISTRATIONS WILL BE HANDLED ON A FIRSTCOME/FIRSTSERVED BASIS.

CONFIRMATION

YOU WILL RECEIVE A CONFIRMATION VIA EMAIL FOLLOWING THE PROCESSING OF YOUR ONLINE REGISTRATION.

DEADLINES

ALTHOUGH THERE IS NO SPECIFIC DEADLINE, IT IS TO YOUR ADVANTAGE TO PREREGISTER AS SOON AS POSSIBLE AS WE ANTICIPATE ALL RETREATS TO SELL OUT.  PREREGISTRATION WILL BE ACCEPTED UNTIL OUR MAXIMUM NUMBER IS FILLED FOR EACH WEEKEND.

CHAPERONES

IT IS THE RESPONSIBILITY OF EACH GROUP REGISTERING TO PROVIDE ADEQUATE CHAPERONES FOR THEIR TEENS.  EACH GROUP MUST REGISTER ONE MALE CHAPERONE, AT LEAST 20 YRS. OLD, FOR EVERY 1-10 MEN THEY REGISTER, AND ONE FEMALE CHAPERONE AT LEAST 20 YRS. OLD, FOR EVERY 1-10 WOMEN THEY REGISTER. AT LEAST ONE MALE AND ONE FEMALE CHAPERONE MUST ACCOMPANY EACH GROUP, REGARDLESS OF GROUP SIZE.  PREREGISTRATIONS RECEIVED WITHOUT THE ADEQUATE NUMBER OF CHAPERONES WILL BE CHARGED THE INDIVIDUAL RATE.  IT IS OUR DESIRE TO HOUSE CHURCH GROUPS TOGETHER WHEN ATTENDING RETREATS.  DUE TO THE CONFIGURATION OF THE HOUSING UNITS, AT TIMES IT IS NECESSARY TO HOUSE CHURCHES IN MULTIPLE ROOMS AND BUILDINGS AND WE RESERVE THE RIGHT TO DO SO.

CLEARANCES 

IN COMPLIANCE WITH HOUSE BILL 435, OUR OFFICE WILL NOW REQUIRE THE FOLLOWING THREE ITEMS FOR EVERY CHAPERONE WHO WILL ATTEND WITH YOUR GROUP. THESE REPORTS MAY TAKE SEVERAL WEEKS TO RECEIVE, SO PLEASE RECRUIT YOUR CHAPERONES AS EARLY AS POSSIBLE. PLEASE SUBMIT COPIES OF THESE COMPLETED CLEARANCES WITH YOUR REGISTRATION PACKET:

1. PA STATE POLICE CRIMINAL BACKGROUND CHECK
2. PA DEPARTMENT OF HUMAN SERVICES CHILD ABUSE CLEARANCE
3. FBI CRIMINAL HISTORY & FINGERPRINTING OR A SIGNED AFFIDAVIT AFFIRMING CHAPERONE IS NOT DISQUALIFIED FROM SERVICE

(VISIT HTTP://KEEPKIDSSAFE.PA.GOV TO DETERMINE WHICH CHAPERONES NEED THE FBI REPORTING.)

CHAPERONES WILL NOT BE PERMITTED TO STAY ON CAMPUS WITHOUT THESE CLEARANCES ON FILE. IF YOU NEED HELP OR HAVE ANY QUESTIONS ABOUT THE NEW CLEARANCE LAW PLEASE CONTACT US!

CHAPERONES

COVID-19 

MEDICAL RELEASE

ALL CHAPERONES SENT BY CHURCHES ARE RESPONSIBLE FOR THE STUDENTS UNDER THEIR CARE.  THEREFORE, IT IS SUGGESTED THAT COPIES BE MADE OF THE MEDICAL RELEASE FORM WE HAVE PROVIDED AND BE FILLED OUT AND SIGNED BY EACH STUDENT’S PARENT. MAKE COPIES OF THESE FORMS AND LEAVE A SET AT YOUR CHURCH AND BRING A SET WITH YOU TO KEEP IN YOUR POSSESSION DURING THE EVENT.  THE ORIGINALS MUST BE MAILED TO PDYM WITH YOUR CHURCH REGISTRATION. YOUR ONLINE REGISTRATION IS NOT COMPLETE UNTIL THESE FORMS ARE RECEIVED.

EXTRA MONEY

THOSE ATTENDING THE RETREAT MAY WANT TO BRING EXTRA MONEY FOR OFFERINGS, LATE NIGHT SNACK BAR, ETC.

ANY OTHER QUESTIONS

.